DocAlert-L Guidelines for Subscription and Use
The DocAlert-L list is a closed, national electronic forum available only to regular member institutions of the Association. Its sole purpose is for the issuing of document alerts by regular member institutions in good standing when a member institution has received documents of questionable authenticity.
A limited number of individuals (typically 2) with senior level admissions accountability at regular member institutions in good standing may be granted subscriptions to DocAlert-L. This is a closed listserv. It is not open to associate or corporate members.
Rules of Use:
- Exchanges must be courteous, respectful and professional.
- The list is not open to non-members.
- Postings from non-members are not permitted.
- DOCALERT-L is not a general discussion listserv.
- Its sole purpose is for the issuing of document alerts by regular member institutions in good standing when a member institution has received documents of questionable authenticity.
ARUCC-L will remain in existence for the purpose of general discussions and surveys.
The required format for a Document Alert notice is as follows:
Subject: Document Alert
Anyone receiving an application for admission from the following individual may wish to contact me:
Date of Birth:
If you issue document alert notices, or follow up on a document alert that another member has issued, you should be aware of your obligations to applicants under your provincial protection of privacy and freedom of information legislation. Many institutions, for example, now include a statement on their application for admission form that warns applicants that any misrepresentation on the application form may result in information being shared with other post-secondary institutions. Members are encouraged to seek the advice of their institutional legal counsel about appropriate wording to be included on their applications for admission, to ensure that the applicant has provided written authorization to share information with third parties.
At no time is it appropriate to state that an individual’s documentation is fraudulent, nor is it advisable to provide further information in the body of your document alert. Information circulated on the Document Alert service is for the use of admissions personnel in member institutions ONLY, and must not be shared with third parties.
Document Alert Services: Receiving an Alert
Information circulated on the Document Alert service is for the use of admissions personnel in member institutions ONLY, and must not be shared with third parties.
If you decide to take action (such as refusing an applicant) on the basis of a document alert, it is not acceptable to name ARUCC, AUCC, or the institution which issued the alert in any communication with the applicant. Any refusal of admission must be based on your institution’s own admissions regulations and procedures. The document alert has no official status; it is simply a service to alert you to those cases where you may wish to pay particular attention to the application and its supporting documents.
DocAlert-L: Subscribing & Unsubscribing
To join the DocAlert-L list please access the following list web page: http://mail.arucc.ca/mailman/listinfo/DocAlert-l_arucc.ca
To manage your list membership, including un subscription, please use the following list web page: http://mail.arucc.ca/mailman/options/DocAlert-l_arucc.ca
On joining the list you would have been supplied with a password. If you can not remember your password, enter your email address under 'options login page' and then click 'Remind' under the reminder menu bar. Your membership management password will be e-mailed to you.